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Break-Even Occupancy Calculator

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Texas Break-Even Occupancy Calculator

Find the minimum occupancy rate needed to cover all expenses using Texas market data. It's (Operating Expenses + Debt Service) / Gross Potential Income. Pre-filled with Texas rents, tax rates, and insurance.

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Rental Income(Texas defaults)

Operating Expenses(Texas defaults)

Property Management

Debt Service

Texas Market Context

Avg Cap Rate

5.8%

Median Price

$338K

Property Tax

1.25%

Vacancy Rate

9.2%

Local Factors

  • -No state income tax but very high property taxes and insurance eat into cash flow
  • -Massive new construction in Dallas, Houston, Austin, and San Antonio is increasing vacancy
  • -Population growth remains strong but rent growth has stalled in oversupplied metros

Sources

World Population Review – Median Home PriceFL Probate Law – Property Tax Rates (ACS Data)The Hartford – Insurance RatesiPropertyManagement – Vacancy Rates

Break-Even Occupancy

47.2%

Very Safe
Units needed occupied2 of 4
Max vacant units2
1
2
3
4

Must be occupied Can be vacant

Safety Margin52.8%
Gross Potential Income$70,224
Operating Expenses−$18,728
Annual Debt Service−$14,400
Total Costs to Cover$33,128
Cash Flow (100% occ.)$37,096
BREAK-EVEN47.2%
Safety Margin$53
Operating Expenses$27
Debt Service$21

What does this mean?

A break-even below 60% means this property can weather significant vacancy and still cover all costs. That's an extremely resilient deal with a wide margin of safety.

What Is Break-Even Occupancy?

Break-even occupancy is the minimum percentage of a property that must be occupied for rental income to cover all operating expenses and debt service. It's a critical risk metric — the lower the break-even, the more resilient your investment.

Break-Even Occupancy = (Operating Expenses + Debt Service) / Gross Potential Income x 100

Target benchmarks: Most lenders want to see break-even occupancy below 85%. Best-in-class stabilized properties often achieve 65-75%. Above 90% is a red flag in underwriting.

Keep running the numbers

One calculator rarely tells the whole story.

Know your minimum in Texas. Now see what happens above and below it.

Vacancy Loss

Estimate the impact of vacancy on your rental income and returns.

Calculate

NOI

Calculate Net Operating Income — the foundation of commercial real estate valuation.

Calculate

DSCR

Calculate the Debt Service Coverage Ratio to see if a property's rental income covers its loan payments.

Calculate

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